MINUTES OF TOWN OF NORTH SALEM COUNCIL MEETING JANUARY 3, 2019

1. CALL MEETING TO ORDER: The January 3, 2019, Council Meeting was called to order by Council Vice President Mike Russell at 6:00 pm.

2. ROLL CALL:

Mike Russell, Vice President – Present

Jimmy Roberts, Member – Present 

Becky Fancher, Member – Present 

3. PLEDGE/PRAYER: Council Vice President Mike Russell led with the Pledge of Allegiance followed by a prayer by Harold Blake.

4. MINUTES: Mike asked if there were any additions or corrections to the BZA Minutes; there being none, minutes were approved as written. Mike then asked if there were any additions or corrections to the December 6, 2018 Minutes; there being none, minutes were approved as written.

5. ELECTION OF OFFICERS: After some discussion, Mike Russell made a motion to nominate Becky Fancher for President of the Town Council and Jimmy Roberts as Vice President; Jimmy Roberts seconded; motion passed unanimously.

6. OLD ITEMS: a. Title VI/ADA Compliance – Resolution 2019-1 was presented for discussion. This is a Resolution adopting the Notice of Provisions of the Americans With Disabilities Act. Becky made a motion to accept as written; Mike seconded; motion passed unanimously. Harold stated that he will have additional information regarding Title VI/ADA at the February Board Meeting.

7. NEW ITEMS: No new items

8. REPORTS: a. Mark – Mark let the Council know that he has been meeting with Eric Wathen regarding a new water tower and filter plant. An income survey has been mailed to all residents within town limits; this is needed in order to apply for federal grants. The process should take approximately 16 weeks. Mark also let the Council know that he has been in contact with a company called AdEdge. He would like to do a pilot program with them using their media to see if it would work for us. They took samples and he is waiting to hear from them. Council Minutes – January 3, 2019 – Page 2 b. NSPD – For the record, Becky presented the NSPD report for the month of December. Marshal Berry also let the Council know that he is working on an air card issue as well as computer issues. c. Council – Mike would like to re-visit the Ordinance the town has on chickens within town limits at the Board meeting next month. d. Harold Blake – None e. Clerk-Treasurer – Beth had Council sign the annual nepotism forms.

9. PUBLIC: None

10. ADJOURNMENT: There being no further business, the meeting adjourned at 6:43 pm. The next Council Meeting will be February 7th, at 6:00 pm.

Attest: ___________________________________ Beth Russell Clerk-Treasurer

MINUTES OF

TOWN OF NORTH SALEM

COUNCIL MEETING

DECEMBER 6, 2018

1. CALL MEETING TO ORDER:
2. The December 6, 2018, Council Meeting was called to order by Council President Rebecca Compton at 6:00 pm.
3. ROLL CALL:
4. Mike Russell, Vice President – Present      ______________________________________
5. Jimmy Roberts, Member – Present           ______________________________________
6. Rebecca Compton, President – Present     ______________________________________
7. PLEDGE/PRAYER:
8. Council President Rebecca Compton led with the Pledge of Allegiance followed by a prayer by Pastor Greg Way.
9. MINUTES:
10. Rebecca asked if there were any additions or corrections to the November minutes; there being none, minutes were approved as written.
11. OLD ITEMS:

1. Ordinance 2018-4 – Increase in surcharges – Third and final read – Mike made a motion to pass as written; Jimmy seconded; motion passed unanimously. Beth will advertise. Rates will go into effect with the January 2019 bills.
2. Title VI/ADA Compliance – Beth has prepared most of the requirements and has sent them to Harold for review. Harold is working on these and we will have more information in January.
3. Water tower and treatment plant update – Mark and Beth met with Eric Wathen and Mike Kleinpeter with Kleinpeter Consulting. We will need to do an income survey in order to apply for grant money next year. The income survey will begin this month and will take approximately 16 weeks.

• NEW ITEMS:

No new items

1. REPORTS:

1. Mark – Mark presented a list of trees that need to be removed or limbs cut. He will begin work on these trees this month. He also asked the Council if it would be okay to sell the salt spreader he has to an individual in Pittsboro. He never uses it because it jams all the time and it is easier for him to spread with a shovel. Council approved his request.
2. NSPD – For the record, Rebecca presented the NSPD report for the month of November. Marshal Berry also let the Council know that there will be a retirement reception for Pat Baldwin, Hendricks County Prosecutor December 21^st from 3-5 at the Courthouse.

December 6, 2018 Board Meeting Minutes – page 2

1. Council – Rebecca asked if we could fly the Town Flag outside along with the American Flag. Mark said that we would have to put in another pole because the current pole isn’t tall enough for two flags. Kevin said that they have the same issue at the Fire Station. They will both look into this. Rebecca also asked if the Town would be interested in sponsoring a food pantry drive in June to benefit both food pantries here in town. We will send notices in the water bills and have non-perishable food items dropped off in the Town Hall during the months of June and July.
2. Harold Blake – Harold will remain as our Town Attorney through 2019. He let the Council know that they could contact the Hendricks County Bar Association for potential candidates when the time comes (begin mid-year).
3. Clerk-Treasurer – Beth presented the 2019 meeting dates and holidays to the Council. There being no objections, Beth will advertise this month.

1. PUBLIC:
2. On a final note, this being the last Board Meeting with Rebecca Compton as a member, Beth presented her with a certificate of appreciation for her eight years of service.
3. Jay Thompson, Communications Advisory Board Rep. was in attendance to keep the Council up to date on issues with radios and the Operations Board.
4. Matt and Ethan Bowman were in attendance to discuss a possible Park project for Ethan to develop and implement to become an Eagle Scout. More discussion to come in early 2019.
5. ADJOURNMENT:
6. There being no further business, the meeting adjourned at 6:33 pm. The next Council Meeting will be January 3^rd, at 6:00 pm.

Attest:

___________________________________

Beth Russell

Clerk-Treasurer

MINUTES OF

TOWN OF NORTH SALEM

COUNCIL MEETING

NOVEMBER 1, 2018

1. CALL MEETING TO ORDER:
2. The November 1, 2018, Council Meeting was called to order by Council President Rebecca Compton at 6:00 pm.
3. ROLL CALL:
4. Mike Russell, Vice President – Present       ______________________________________
5. Jimmy Roberts, Member – Present            ______________________________________
6. Rebecca Compton, President – Present      ______________________________________
7. PLEDGE/PRAYER:
8. Council President Rebecca Compton led with the Pledge of Allegiance followed by a prayer.
9. MINUTES:
10. Rebecca asked if there were any additions or corrections to the October minutes; there being none, minutes were approved as written.
11. OLD ITEMS:

1. Employee in Responsible Charge (ERC) – Beth finished this course and is now certified for a year. Kevin Basham will also take the course.
2. INDOT 2021 Road Paving Project – After much discussion, it was decided that we would not go forward with committing $25,000 for sidewalks and curbs because we need to focus money on a new water filter plant and water tower.
3. Ordinance 2018-4 – Increase in surcharges – Second Read – Mike made a motion to pass as written; Jimmy seconded. Third and final read will be in December.
4. Ham and Bean Supper – $939.00 was raised to be given to the Playground Equipment Fund. Attendance was down this year. Jimmy recommended that this event be moved to the spring because there is always so much going on this time of year.
5. Halloween – Marshal Berry stated that everything went well.
6. 2019 Community Crossings Grant – we have submitted our application; we should hear something after the first of the year.
7. Title VI/ADA Compliance – there are several items that need to be completed to be in compliance with the state. We have asked for an extension of April 1^st to get these items completed. After much discussion, it was decided to hold a workshop on November 15^th and the third Thursday of each month until these items are completed and submitted.

November 1, 2018 Board Meeting Minutes – page 2

• NEW ITEMS:

• Jeff Smallwood, B&O Trail Representative was in attendance to give a presentation. They are looking for a representative from North Salem to serve on a task force on behalf of the B&O to apply for grant money to bring the trail to North Salem. It was announced that the Governor would be making $90 million dollars available for trails. After much discussion, Rebecca stated that she would like to represent North Salem on this task force.

1. REPORTS:

1. Mark – Mark let the Council know that he has been talking with Eric Wathen regarding a new filter plant and water tower. They are currently gathering information. Mark is having issues with the current media he is using and is working on solutions to get the iron levels down.
2. NSPD – For the record, Rebecca presented the NSPD report for the month of October.
3. Council – Jimmy asked Mark about the progress of the trees that need trimmed; Mark stated that he is still working on this. Rebecca stated that there are pieces of debris falling off of Tom Eggers’ building and asked Beth to contact the County. Rebecca also asked if we were going to have a Christmas party in December. Beth will contact the new owners of the Uptown Café (formally Liz’s) and see if this is an option.
4. Harold Blake – Harold let the Council know that he could potentially retire as our Town Attorney at the end of this year. If he does not take a position that is currently available, he will retire at the end of 2019. He let the Council know that they could contact the Hendricks County Bar Association for potential candidates when the time comes.
5. Clerk-Treasurer – None

1. PUBLIC:
2. Bill Compton presented a flyer for the Tree Decorating Contest to be held during the Old Fashion Christmas weekend in December. This flyer will be sent with the water bills along with an Old Fashion Christmas flyer.
3. ADJOURNMENT:
4. There being no further business, the meeting adjourned at 6:58 pm. The next Council Meeting will be December 6^th at 6:00 pm.

Attest:

___________________________________

Beth Russell

Clerk-Treasurer

MINUTES OF

TOWN OF NORTH SALEM

COUNCIL MEETING

SEPTEMBER 6, 2018

1. 1. CALL MEETING TO ORDER:
   2. The September 6, 2018, Council Meeting was called to order by Council President Rebecca Compton at 6:00 pm.
   3. ROLL CALL:
   4. Mike Russell, Vice President – Absent   ______________________________________
   5. Jimmy Roberts, Member – Present        ______________________________________
   6. Rebecca Compton, President – Present   ______________________________________
   7. PLEDGE/PRAYER:
   8. Council President Rebecca Compton led with the Pledge of Allegiance followed by a prayer.
   9. MINUTES:
   10. Rebecca asked if there were any additions or corrections to the August minutes; there being none, minutes were approved as written.

• PUBLIC MEETING – 2019 BUDGET:  

1. The 2019 budget was presented for public discussion. No comments were made. Jimmy made a motion to approve; Rebecca seconded. It will be adopted in October.
2. OLD ITEMS:

• Spotlight of Town Ordinances – It was decided to include the Leaf Burning Ordinance in the September water bills. We will also include a blurb on the NSRI cook book with pricing and where they are available.

1. Water tower and Filter Plant – Mark said that Eric was still working on putting pricing together and figuring out our best options.
2. 2019 Community Crossings Grant – Eric is close to getting application done. We will be hopefully paving McKinley Street and part of Vine Street.
3. 2019 Bridge Replacement Update – Rebecca said that the work on taking out the bridge just past the cemetery is set to begin in the spring of next year and is supposed to be done before Old Fashion Days.
4. Update on 2021 INDOT Road Paving Project – Rebecca and Mark met with INDOT reps a couple of weeks ago to discuss the 2021 paving project. There are a couple of options we can choose from as far as sidewalk replacement from McKinley Street all the way to the Fire Station. We do have a couple of drains we will be responsible for replacing prior to the start of this paving project. After much discussion, Jimmy stated that we should sit down with reps with INDOT and discuss further.
5. Sidewalk Replacement – Mark has replaced some of the bricks on the sidewalk on Broadway Street. It was decided to wait until spring to remove and replace with concrete.

September 6, 2018 Board Meeting Minutes – page 2

1. Ham and Bean Supper – October 27^th – Mark suggested that the proceeds we bring in be donated to the playground equipment fund. Jimmy made a motion to approve; Rebecca seconded. It was decided to hold a workshop on September 18^th to discuss needs and finalize plans.

• NEW ITEMS:

• Heavy trash pick-up will be scheduled for the spring.

• Employee in Responsible Charge (ERC) – Beth let the Council know that both she and Kevin Basham were enrolled to take this course.

1. REPORTS:

1. Mark – Mark let the Council know that he was collecting bids for some of the trees we have in town that need trimmed or removed.
2. NSPD – For the record, Rebecca presented the NSPD report for the month of August; John let Council know that Old Fashion Days was relatively quiet this year and there were no major issues.
3. Council – Jimmy stated that he contacted the County regarding the tree issues on Ladoga Avenue. After much discussion it was decided that Mark would approach the property owners regarding their responsibilities in maintaining these trees and getting them out of the roadway. Rebecca also let the Council know that both she and Harold would be out of town in October and would not be attending the Council meeting. She also read a letter from the Young Marines asking us to issue a proclamation promoting Red Ribbon Week in October. We will do this and put on our Facebook page, Website and also post in the Town Hall.
4. Harold Blake – None
5. Clerk-Treasurer – Beth let the Council know that it was time to review the surcharges that were put into place in 2016. After much discussion, it was decided to increase both the Water Meter Surcharge and the Waste Water Meter Surcharge to $5.00 each (a total of $5.00 increase per customer). Harold will have an ordinance for the October meeting.

1. PUBLIC:
2. Jay Thompson was in attendance as a small town representative with the Hendricks County Communications Center.
3. ADJOURNMENT:
4. There being no further business, the meeting adjourned at 7:20 pm. The next Council Meeting will be October 4^th at 6:00 pm.

Attest:

___________________________________

Beth Russell

Clerk-Treasurer

MINUTES OF

TOWN OF NORTH SALEM

COUNCIL MEETING

AUGUST 2, 2018

1. CALL MEETING TO ORDER:
2. The August 2, 2018, Council Meeting was called to order by Council President Rebecca Compton at 6:00 pm.
3. ROLL CALL:
4. Mike Russell, Vice President – Absent       ______________________________________
5. Jimmy Roberts, Member – Present            ______________________________________
6. Rebecca Compton, President – Present      ______________________________________
7. PLEDGE/PRAYER:
8. Council President Rebecca Compton led with the Pledge of Allegiance followed by a prayer.
9. MINUTES:
10. Rebecca gave Linda Miller, Old Fashion Days Rep., the floor. Linda wanted to give us a quick update on the festival. She also mentioned that she will be getting us a Certificate of Insurance soon. Everything is set and ready to go; Linda will drop off the schedule of events next week.
11. Rebecca asked if there were any additions or corrections to the July minutes; there being none, minutes were approved as written.
12. OLD ITEMS:

• Spotlight of Town Ordinances – In the coming months we will spotlight ordinances on leaf burning and dog defecation. August water bills will contain the Old Fashion Days schedule of events.

1. Water tower and Filter Plant – Mark met with Eric Wathen to discuss his ideas. Eric will get some cost estimates so we have a better understanding about what kind of financing we will need. Media is the actual issue so that’s what he is concentrating on.
2. Sidewalk Replacement – There is one section of sidewalk remaining on the north side of Pearl Street. Work has been ongoing at this site and should be done soon. Mark gave the board the estimate on replacing the brick on Broadway by Perillo’s and the Post Office. Jimmy made a motion to accept the bid; Rebecca seconded. Mark will proceed with this project soon.
3. 2019 Community Crossing Grant – The next round will open up August 6^th. We will be submitting our application soon.
4. Mowing – The property on West Pearl Street is now being mowed by the homeowner.
5. EMT\Firefighter Reception – Rebecca reported that this will take place sometime in the Spring – possibly April
6. INDOT – Rebecca attended a meeting a couple weeks ago regarding updates on the Community Crossings Grant. She also stated that they would like to meet with us again regarding the 2021 paving project and the bridge replacement.
7. DNR – Rebecca is planning to attend this meeting on August 7^th in the Government Center.
8. See Item C
9. Street Closing – Mark will put up signs and barricades for the ice cream social on August 12^th.

August 2, 2018 Board Meeting Minutes – page 2

• NEW ITEMS:

• Ham and Bean Supper – Set for October 27^th. A workshop will be set for one evening this month to discuss needs.

1. REPORTS:

1. Mark – None
2. NSPD – For the record, Rebecca presented the NSPD report for the month of July; John mentioned that Papa Johns has been scheduled again for August 14^th from 4-8 in the bank parking lot. Rebecca mentioned letting the Republican know.
3. Council – Jimmy had some questions regarding a few trees in town; Rebecca asked Mark if he planned to put mums in the flower pots and Mark said yes he usually does a couple weeks prior to Old Fashion Days.
4. Harold Blake – None
5. Clerk-Treasurer – Beth presented the Council with correspondence regarding Newspapers for Education program. Beth will do further research to see if any of our schools are enrolled in this program.

1. PUBLIC:
2. None
3. ADJOURNMENT:
4. There being no further business, the meeting adjourned at 6:45 pm. The next Council Meeting will be September 6th at 6:00 pm.

Attest:

___________________________________

Beth Russell

Clerk-Treasurer

MINUTES OF

TOWN OF NORTH SALEM

COUNCIL MEETING

JULY 5, 2018

1. CALL MEETING TO ORDER:
2. The July 5, 2018, Council Meeting was called to order by Council President Rebecca Compton at 6:00 pm.
3. ROLL CALL:
4. Mike Russell, Vice President – Present       ______________________________________
5. Jimmy Roberts, Member – Present            ______________________________________
6. Rebecca Compton, President – Present      ______________________________________
7. PLEDGE/PRAYER:
8. Council President Rebecca Compton led with the Pledge of Allegiance followed by a prayer.
9. MINUTES:
10. Rebecca asked if there were any additions or corrections to the June minutes; there being none, minutes were approved as written.
11. OLD ITEMS:

• Spotlight of Town Ordinances – We will spotlight the golf cart ordinance in this month’s water bills.

1. Water tower and Filter Plant – Mark visited two different plants this week – a gravity filter plant and a pressure filter plant. He will visit another plant sometime this month; still has a great deal of research he wants to do. He also mentioned that next year would be time to clean and repaint the water tower which will cost around $25,000.00. So that is an expense to think about as well.
2. Sidewalk Replacement – There is one section of sidewalk remaining on the north side of Pearl Street. This will be done sometime this year.
3. Park Ordinance 2018-3 – Jimmy made a motion to approve as written; Mike seconded; motion passed unanimously. Beth will advertise once in the Republican and the Flyer next week.
4. 2019 Community Crossing Grant – The next round will open up in August and we will be applying again. There will be an informational meeting with INDOT on July 17^th; Rebecca will attend and possibly Beth as well.
5. Mowing – Mark is still mowing at the house on West Pearl Street; a lien has been placed on the property
6. EMT\Firefighter Reception – it was decided that Rebecca and Beth would work on putting something together on this.

• NEW ITEMS:

1. INDOT Open House – Rebecca let Council know that she attended a meeting last month with INDOT in Crawfordsville and learned that INDOT has a paving project for State Road 236 scheduled for 2021.   She also stated that they informed her that there may be federal funds available to possibly complete a sidewalk project at the same time which led to her scheduling a meeting with Project Manager Steven Walls (item c below).
2. Meeting with Steven Walls, Project Manager with INDOT – Rebecca, Mark, and Beth met with Steven Walls on Tuesday, July 3^rd in the Town Hall to discuss the 2021 project. They are planning to put in ADA ramps with this paving projects as well as they will go 6 feet in on the side roads so we

July 5, 2018 Board Meeting Minutes – page 2

will want to keep this in mind for our future paving projects (to save some asphalt).   We also discussed the storm drains along State Road 236 and the fact that what is underneath the road is our responsibility. It was also stated that the cost of the state doing the sidewalks could be way more than the cost of us doing the project ourselves. In addition, the project manager for the bridge by the cemetery was in attendance and stated that his project of lowering the bridge will begin in 2019.

1. DNR – Rebecca received an email from the DNR regarding the towns participation in the National Flood Insurance Program. There is a meeting scheduled for August 7^th in the Hendricks County Government Center. Beth let everyone know that she has left a message with DNR to find out some additional information.

1. REPORTS:

1. Mark – None; Rebecca asked if he could look into replacing the bricks with concrete soon by the Post Office and by Perillo’s. She also asked him about the overgrown trees in the alley by her house and if he should trim them or the home owner should trim them. Mark said he would take care of trimming them. Also, there was discussion regarding the overhanging branches along Ladoga Road heading out of town as well as a few trees that need trimmed on North California Street by the Christian Church.
2. NSPD – For the record, Rebecca presented the NSPD report for the month of June; John also let Council know that he has scheduled another Papa John’s Pizza day for July 17^th from 4-8 pm in the Bank lot again.
3. Council – Rebecca let all know that the Revitalization Committee will be holding another Ice Cream Social on August 12^th from 1-4; flyers will go out in this month’s water bills.
4. Harold Blake – Harold wanted us all to be aware of a new state statute regarding the Indiana Utility Regulatory Commission with regards to new water or waste water utilities and the state’s waste water and drinking water revolving loan programs. This new statue went into effect July 1^st.
5. Clerk-Treasurer – Beth presented the Council with the 2019 Salary Ordinance. Nothing changed; Jimmy made a motion to approve as written; Mike seconded; motion passed unanimously.

1. PUBLIC:
2. Cody Cosby was in attendance to discuss his you tube channel and asked permission to film some short films in and around town. Rebecca let him know that as long as it was in good taste and that Marshal Berry and the Town Hall were aware of what and when he was filming. Bill Compton also thanked the town for the help with the very successful Strawberry Festival. Steve Clark was in attendance to ask the Council’s approval for blocking off South Nebraska Street for the Car Show during Old Fashion Days this year. It was suggested that Steve contact the individual home owners involved to let them know what is going on.
3. ADJOURNMENT:
4. There being no further business, the meeting adjourned at 6:55 pm. The next Council Meeting will be August 2^nd at 6:00 pm.

Attest:

___________________________________

Beth Russell

Clerk-Treasurer

MINUTES OF

TOWN OF NORTH SALEM

COUNCIL MEETING

JUNE 7, 2018

1. CALL MEETING TO ORDER:
2. The June 7, 2018, Council Meeting was called to order by Council President Rebecca Compton at 6:00 pm.
3. ROLL CALL:
4. Mike Russell, Vice President – Present      ______________________________________
5. Jimmy Roberts, Member – Absent            ______________________________________
6. Rebecca Compton, President – Present     ______________________________________
7. PLEDGE/PRAYER:
8. Council President Rebecca Compton led with the Pledge of Allegiance followed by a prayer.
9. MINUTES:
10. Rebecca asked if there were any additions or corrections to the May minutes; there being none, minutes were approved as written.
11. OLD ITEMS:

• Spotlight of Town Ordinances – There will not be a spotlight this month because we will be mailing the Consumer Confidence Report.

1. Water tower and Filter Plant – Mark’s time has been spent with the panel at the water tower which is bad and he is having to operate manually until the part arrives.
2. Sidewalk Replacement – the sidewalk on the south side of Pearl Street has been done; now waiting on the concrete to finish the other side by Nebraska Street. Rebecca also asked about the ADA ramps; Mark will call INDOT to see if we do indeed have to put them in at this time.
3. 2019 Community Crossing Grant – The next round will open up in August; Eric Wathen is updating our Asset Management Plan.
4. Mowing – Rebecca asked if Mark has had to take care of mowing any other properties in town. There is a house on Ladoga Road where the grass is pretty high. Beth will prepare a notice for John to deliver.

• NEW ITEMS:

1. Meeting with Eric Wathen – Mark will visit plant at Western Boone and Bainbridge with Eric sometime this month.
2. INDOT Open Houses – Rebecca will attend a “transportation talks” meeting in Crawfordsville on June 13^th from 5-7 pm.
3. Reception – Rebecca thought it would be nice to hold a reception for the fire fighters and emts just so the community could meet them; they could possibly use this opportunity to recruit new members. After much discussion the matter was tabled until next month.

June 7, 2018 Meeting Minutes – page 2

1. REPORTS:
2. Mark – None
3. NSPD – For the record, Rebecca presented the NSPD report for the month of May; Ron Kneeland was out patrolling this evening.
4. Council – None
5. Harold Blake – Harold said that he noticed a speed limit sign on a County Road; it was very small and mounted on a pole so it must have been a solar one; Rebecca will inquire about these when she attends the INDOT meeting next week.
6. Clerk-Treasurer – stated that she and Tammy would be in South Bend for the ILMCT from Monday to Thursday. Beth also let them know that she sent the final close out documents for the paving grant.

1. PUBLIC:
2. None
3. ADJOURNMENT:
4. There being no further business, the meeting adjourned at 6:37 pm. The next Council Meeting will be July 5^th at 6:00 pm.

Attest:

___________________________________

Beth Russell

Clerk-Treasurer

MINUTES OF

TOWN OF NORTH SALEM

COUNCIL MEETING

MAY 3, 2018

1. CALL MEETING TO ORDER:
2. The May 3, 2018, Council Meeting was called to order by Council President Rebecca Compton at 6:00 pm.
3. ROLL CALL:
4. Mike Russell, Vice President   Present        ______________________________________
5. Jimmy Roberts, Member – Absent             ______________________________________
6. Rebecca Compton, President – Present      ______________________________________
7. PLEDGE/PRAYER:
8. Council President Rebecca Compton led with the Pledge of Allegiance followed by a prayer.
9. MINUTES:
10. Rebecca asked if there were any additions or corrections to the April minutes; there being none, minutes were approved as written.
11. OLD ITEMS:

• Spotlight of Town Ordinances – After some discussion, it was decided to spotlight the tall grass ordinance in the May water bills.

1. Town Hall Security – The camera system has been installed and is up and running.
2. Paving Project – The paving project has been completed.
3. Town Hall Roof – The roof project is complete.
4. Water Tower and Filter Plant – Mark is still researching; will visit plant at Western Boone sometime this month.
5. Sidewalk Replacement – Mark has met with Ralph and work will begin this month. He will also be adding ADA ramps at the corner of North California and North Nebraska Streets.
6. Ordinance 2018-3 regarding the town park was presented. Mike Russell made a motion to pass as written; Rebecca 2^nd; second read will be next month.
7. AIM Roundtable – Rebecca spoke briefly regarding the Roundtable we attended in Thorntown in April.
8. Sidewalk Grant Applications – no applications have been received; it was decided to extend the deadline to June 15^th.   Reminders will go in May water bills.

• NEW ITEMS:

1. 2019 Paving – Rebecca noted that she and Mark spoke about possibly Vine Street from McKinley Street to State Road 75; all of McKinley Street; and Wabashaw Street from McKinley Street to South California Street.
2. Meeting Rescheduling – There was brief discussion regarding meeting dates in July and October because at least one Council Member will not be present. It was decided to leave as advertised.

May 4, 2018 Meeting Minutes – page 2

1. REPORTS:
2. Mark – None
3. NSPD – For the record, Rebecca presented the NSPD report for the month of April. Marshal Berry was not in attendance due to the passing of his mother. Beth will order flowers for her service on behalf of the town.
4. Council – Mike Russell stated that the paving that was done looked great. Rebecca stated that due to Marshal Berry’s mom passing away, his evaluation would be done at a later date.
5. Harold Blake – None
6. Clerk-Treasurer – None

1. PUBLIC:
2. Daniel Gilmore asked if there were any plans to pave 75; Rebecca stated that this is a State Road and not our responsibility. Bob Goldsmith and Debi Moreland were in attendance to discuss the barrel train and Old Fashion Days. Bob also mentioned that scrap was up and if we wanted him to take the town scrap he could.
3. ADJOURNMENT:
4. There being no further business, the meeting adjourned at 6:21 pm. The next Council Meeting will be June 7^th at 6:00 pm.

Attest:

___________________________________

Beth Russell

Clerk-Treasurer

MINUTES OF

TOWN OF NORTH SALEM

COUNCIL MEETING

APRIL 5, 2018

1. CALL MEETING TO ORDER:
2. The April 5, 2018, Council Meeting was called to order by Council President Rebecca Compton at 6:00 pm.
3. ROLL CALL:
4. Mike Russell, Vice President – Present       ______________________________________
5. Jimmy Roberts, Member – Present            ______________________________________
6. Rebecca Compton, President – Present      ______________________________________
7. PLEDGE/PRAYER:
8. Council President Rebecca Compton led with the Pledge of Allegiance followed by a prayer from Jimmy.
9. MINUTES:
10. Rebecca asked if there were any additions or corrections to the March minutes; there being none, minutes were approved as written.
11. OLD ITEMS:

• Spotlight of Town Ordinances – the Town’s golf cart and recreational vehicle ordinance will be spotlighted in May.

1. Town Hall Security – This will be installed in a couple of weeks.
2. Ordinance 2018-1 – Amending the code regarding the liability of water customers to maintain their private portion of the water supply system was presented for a third and final read. Mike Russell made a motion to pass as written; Jimmy seconded. Motion passed unanimously. Beth will advertise as necessary.
3. Paving Project – requirements have been met now with INDOT and the contract was awarded. Work will begin when the weather cooperates.
4. Town Hall Roof – Repairs have been made and it will be “sealed” when the weather is warmer.
5. Water Tower and Filter Plant – Mark and Kevin will be visiting Bainbridge to tour their filter plant on Monday; Mark let the Council know that the iron has been creeping back up again.
6. Liability Insurance Old Fashion Days – Rebecca stated that Old Fashion Days will not be able to be included under our insurance policy, however, our agent did specify that they do need to name the town as an additional insured and could certainly assist the committee with a donation that may or may not be used to pay the special events liability policy premium. Our agent also stated that any donation to the committee should be noted, as such, in the town minutes and not as a liability payment on the committee’s or any other third party’s behalf. It was suggested that we donate $500 and become a Silver Sponsor; Jimmy made a motion to donate $500; Mike seconded. Motion passed unanimously.
7. Sidewalk Replacement – Rebecca asked Mark if he had this work scheduled yet; Mark said no but he will get with Ralph and set a date. Mark also suggested replacing the sidewalk in front of Perillo’s this summer as well.

April 5, 2018 – Board Meeting Minutes – Page 2

• NEW ITEMS:

• NWHSC Long Range Planning Meeting – Rebecca provided Council with a slide presentation from this meeting held at Tri West High School by the new Superintendent. She was unable to attend but he was kind enough to email her the presentation.

• AIM – Council and Beth and Tammy will be attending a Roundtable Meeting in Thorntown on April 11^th.

• Ordinance 2017-2 was reviewed. The wording “donated by Bob Porter” was in error; Harold will draft an ordinance amending the wording and have at the May board meeting.

1. HB 1065: Broadband. Rebecca let the council know that there was a bill passed creating a broadband grant program through OCRA. The program requires the creation of new maps to determine which communities in Indiana are considered underserved in terms of high speed internet services. Also discussed was a company called Endeavor who has recently partnered with Hendricks Power. Smithville Telephone company out of Lizton was discussed as well as a possible internet provider.

1. REPORTS:

1. Mark – None
2. NSPD – For the record, Rebecca presented the NSPD report for the month of March. Rebecca let Council know that she would be conducting John’s evaluation this month.
3. Council – Mike Russell mentioned that there was someone living in a camper on a property here in town. It was recommended that we inform the County and let them handle the situation since we have no ordinances regarding this. Jimmy commended Mark and Kevin for the way they kept the roads cleared during the recent snow storm.
4. Harold Blake – wanted Council to know that he will be out of town for a week beginning tomorrow and to contact him via his home email address if there are any issues.
5. Clerk-Treasurer – None

1. PUBLIC:
2. None
3. ADJOURNMENT:
4. There being no further business, the meeting adjourned at 6:40 pm. The next Council Meeting will be May 3^rd at 6:00 pm.

Attest:

___________________________________

Beth Russell, Clerk-Treasurer